The development of Internet technologies has eliminated the need to use external media to store large amounts of data or share files. These functions are now delegated to cloud storage. Here is more about it.
The development of virtual technologies in a business environment
Every year, business requirements for business continuity increase, and it is almost impossible to ensure uninterrupted operation on obsolete equipment. In this regard, the largest IT vendors produce and implement more functional and reliable hardware and software solutions
The effectiveness of decisions made by managers at any company is directly dependent on the quality of organized document management. That is why to obtain timely information it is necessary to organize such a system of collection, processing, and transmission of documents, which would ensure the acceleration of document flow. A cloud is an ideal place for such purposes. The essence of the concept of cloud computing is to provide end-users with remote dynamic access to services, computing resources, and applications (including operating systems and infrastructure) via the Internet. Virtual Data Room is a set of interconnected data processing technologies in which computer resources and capacity are provided to the user as an Internet service. Information in the framework of “cloud” data processing is constantly stored on servers on the Internet and temporarily cached on the client-side, in particular, on personal computers, laptops, smartphones, and more.
Data Room technologies are aimed at providing the ability to work with files on multiple devices:
- editing them without transferring from one device to another, without having to worry about software compatibility;
- providing the ability to work in groups with files;
- solving the problem of limited computer hard disk space or flashcard and technical limitations of devices for performing appropriate calculations.
Thus, “cloud” technologies embody the concept of providing IT resources in the form of services.
Data storing and secure file exchange in the data room software
All Data Room providers have data warehousing and file sharing features in their functionality. The creation of an integrated electronic document management system primarily involves ensuring the faster and more convenient movement of documents, which will increase the efficiency of management processes by significantly reducing the time of preparation and decision-making through automation of collective creation and use of documents.
Among the best-known Data Room providers there are:
- SecureDocs
- Box
- IDeals
- FirmRoom
- Intralinks
- Sharefile
- Merill
- Caplinked
- Ansarada
- V-Rooms
Using Data Room software has the following advantages:
- Security. Data encryption is supported during internal and external transmission and storage. Secure file transfer with advanced capabilities, including session breaking and protocol inspection, helps ensure maximum protection of sensitive data at multiple layers
- Simplified file transfer. Timely, flexible file transfer in a variety of circumstances with support for multiple file types including multimedia, PDF, email, XML, EDI, and more.
- Complete transparency. Organizations have information about who is transferring files, what information is being transferred, and how much data is passing through the system. Potential issues, including file transfer delays and errors, become visible before they can affect business processes.
- Elasticity. With the help of cloud technologies, it becomes possible to quickly make changes to the corporate IT infrastructure depending on the urgent needs of the bank (the financial institution buys as many resources as needed at the moment). Cloud resources are so powerful that it is possible to order a supercomputer or infrastructure for the bank remotely without any problems with software updates. Cloud services can be scaled automatically and almost indefinitely, so you do not need to enter additional information resources during heavy loads.
- High availability. Cloud services are available 99.5% of the time, and some providers provide uninterrupted access at 99.9% of the time.